Vacating

We are sorry that you consider vacating. However, in order to help you through the process, we have made an overview of information that is important to consider or be informed about before you move out.

Termination of lease agreement

We recommend that you inform us well in advance of your moving out. Cf. §11 in the contract, you must terminate the lease with 3 months' notice, in which you must vacate the apartment 10 full business days before the end of the termination period at the latest. This is in order for us to refurbish the apartment.

If you want us to re-lease for a date other than your normal termination, you must state a precise vacating date, which must be 10 full working days before the 1st or 15th of the month. Then we will try to re-lease the apartment to the desired date. If we do not find a new tenant for the desired date, you will remain liable until the release date.

Example:

If you terminate before April 1st (no later than March 31st), you are liable for 3 months ie. until June 30th, this is the release date on the contract. Since we need 10 full business days for refurbishment, you must be vacated by June 14th at the latest.

 

Termination of your lease must be in writing and cannot be done by telephone. Please fill in a termination form, which must be signed by hand and sent back to kundeservice@balder.dk or handed in at our Danish headquarters. Download the termination form here.

Please note that all persons on the lease agreement must sign the termination. Once we have received your termination, we will send you a confirmation of receipt as soon as possible.

Violations of binding period

You might have a binding period on the lease agreement. At the top of §11 it will appear how long your binding period is. If you i.e. have a 12-month binding period, you can terminate the lease after 9 months, which with the 3-month notice period will equal 12 months in total.

If you wish to terminate within the binding period, this will be a breach of contract, and thus you will be met by a claim for damages as the landlord has expenses for re-leasing and preparing a new lease agreement.

Deposit and prepaid rent

Deposit is used for refurbishment of the apartment. If the entire deposit is not used for refurbishment, the remainder will be offset against the calculation of removal costs. The calculation of removal costs is expected to be ready within 6-8 weeks of the release date and will be sent by e-mail.

You have respectively 1 or 3 months prepaid rent. The prepaid rent is used on the last month/months of the rental period. The prepaid rent covers only the rent and therefore you must still pay the other expenses such as aconto heat and water etc.

Electricity, water and heat

You are liable for electricity, water and heat until the day you are released from the lease agreement.

With regard to electricity, water and heat, an inspector will make a final reading at your removal inspection. The inspector subsequently notifies the suppliers of this, and therefore you do not have to cancel this yourself.

Showing of the apartment and keys

We need a key for showings during the termination period. The key must be handed in no later than one week after the lease has been terminated. It can be handed over at the office on your property or at our Danish headquarters.

Showings are made by Balder's leasing agents and typically take place during the period 08: 00-17: 00 on weekdays. You will be notified by SMS no later than the day before.

Removal inspection

The removal inspection will be held at a time set by Balder. In some cases we might be able to change this time, if you contact our customer service per. e-mail: kundeservice@balder.dk

At the removal inspection you must hand in all the keys to the apartment. After this inspection, you no longer have access to the apartment. If one or more keys are missing, we need to change the lock for the sake of future tenants. This will be done at the tenant's expense.

NOTE: If you do not attend the removal inspection, you will be charged a fee of DKK 1,850.00. If the inspection cannot subsequently be carried out so that we have 10 full business days for refurbishment, cf. above, you will be charged rent for the missing days.

Refurbishment

According to §11 of the contract, the apartment must be returned in the same condition as when it was received. The assessment of the apartment's condition is made at the removal inspection. Here our inspector will assess the apartment with you or your representative and a report with calculations of removal costs will then be prepared. If the apartment is not returned in the same condition as when you received it, Balder will book craftsmen from external companies. The report with removal costs will specify which works, if any must be carried out on the tenant's expense.

We recommend that you let the refurbishment be handled out by craftsmen appointed by the inspector.

If you wish to handle the refurbishment yourself

If you wish to handle the entire or part of the refurbishment yourself, the work must be carried out in the correct workmanship before the removal inspection. Below you will find cleaning instrutions as well as information on what paint and floor lacquer you are required to use if you want to refurbish yourself.

Cleaning: The entire apartment must be cleaned, which, among others, involves the following

  • Vacuuming and floor washing.
  • Wiping surfaces.
  • Wiping doors and frames.
  • Cleaning built-in cabinets.
  • Cleaning and descaling bathroom (toilet, tile, fixture, sink and shower).
  • Cleaning and descaling kitchen appliances (cooktop, oven, cooker hood and filter, fridge/freezer, dishwasher, washing machine and dryer).
  • Cleaning of drain - kitchen and toilet.
  • Cleaning windows inside and outside.
  • If storage room in the basement, this must be emptied.
  • If any bursted light bulbs, these must be replaced.

Various potential additional costs:

  • If any effects are left in the apartment and/or basement for Balder's personel to remove, we will add an additional cost in the removal report corresponding to the working hours spent removing this. This could for instance be furniture, trash, curtains, slats and/or window blinds.

Paint:

  • Walls and ceiling: Dyrup Robust 5, light off-white (in DK "lys råhvid").
  • Woodwork: PP Mestermaling. GL Ral 9010 gloss 35-40.
    NOTE: If you live at "Stævnen" (Robert Jacobsens Vej 93-101), you might have black/blue window frames called: Ral 7016 in gloss 35-40.
  • Kitchen and bathroom: PP Mestermaling. Ncs-0300. Gloss 25.

Floor:

  • The lacquer is called: Aqua Sea smarthome.
  • The floors must be matt-sanded with special discs, otherwise there is no adhesion. The lacquer manufacturer gives no guarantee of adhesion, therefore it is important that it is professionals who sand these floors.

Please note that you may be greeted with a payment requirements if the refurbishment is incomplete or not carried out in the correct workmanship standards.