Vacating the tenancy

We are sorry that you are considering vacating the tenancy. To help you through the process of vacating, we have prepared an overview of the information that is important to consider or be aware of before you vacate the tenancy. 

Termination of the lease agreement

It is a good idea to contact us well in advance of vacating the tenancy. Under section 11 of the lease agreement, you must terminate the lease with a notice of 3 months, and you must vacate the tenancy no later than 10 full working days before the end of the termination period to allow for renovation of the tenancy. 

If you want us to lease the tenancy to someone else by another date than your normal termination date, you must provide a precise date of vacating the tenancy, which must be 10 full working days before the 1st or 15th of the month. We will then try to lease the tenancy to someone else by the desired date. If we do not find a new tenant to lease the tenancy by the desired date, you will continue to be liable until the release date. 

Example:

If you terminate the lease before 1 April (no later than 31 March), you will be liable for 3 months rent until 30 June. 30 June is the release date from the lease. As we need 10 full business days for renovation, you must have vacated the tenancy by 14 June. 

 

Termination of your lease must be in writing and cannot be done by phone. Please fill out a termination form, which must be signed by hand and returned to kundeservice@balder.dk or handed over to our head office. Download the termination form here.

Please note that all persons on the lease agreement must sign the notice of termination. Once we have received your notice of termination, we will send you a confirmation of receipt as soon as possible.

 

Subjects

  • Be aware of
Be aware of
Lease commitment period

Under the lease agreement, you may have a lease commitment period which will be specified in your lease agreement. You can find the information at the beginning of section 11, just as it is specified how long your commitment period, if any, is. If you have a 12-month commitment period, the lease must be terminated before the end of the 9th month, as the remaining 3 months will be your notice period. 

If you wish to terminate your lease during the commitment period, we will, of course, try to lease the tenancy to someone else as soon as possible. In case of termination during the commitment period, you will have to pay a fee for leasing the tenancy to someone else, equal to the brokerage fee that Balder Danmark pays to the external broker. 

Deposit and prepaid rent

The deposit is used for renovating the tenancy. If the entire deposit is not used for renovation, the remainder will be offset against the vacating statement. The vacating statement is expected to be ready within 6-8 weeks from the release date and will be sent by email. 

You have prepaid rent for either one or three months. The prepaid rent is used for the last month(s) of the lease period. The prepaid rent only covers the rent and, therefore, you must continue to pay the other expenses such as on-account heating and water etc. 

Electricity, water and heating

You are liable for electricity, water and heat until the day you are released from the lease agreement.

With regard to electricity, water and heat, an inspector will make a final reading at your removal inspection. The inspector subsequently notifies the suppliers of this, and therefore you do not have to cancel this yourself.

Showing the tenancy and handing over a key for showings

We need a key for showings during the notice period. The key must be handed in no later than 1 week after the lease has been terminated. The key can be handed over at the property office on the property or at Balder's head office by prior agreement. 

Showings are carried out by Balder's rental team or an external broker and typically take place between 08:00-17:00 on weekdays. You will be notified by text message no later than the day before. 

Vacating inspection

The vacating inspection will be carried out at a time that we will set. In some cases, the time can be changed by contacting customer service by email: kundeservice@balder.dk

At the time of the vacating inspection, you must hand over all the keys to the apartment. After the vacating inspection, you no longer have access to the apartment. If one or more keys are missing, we will have to change the locks to protect the prospective tenants. Expenses related to changing the lock are borne by the vacating tenant. 

NOTE: If you do not attend the vacating inspection, you will be charged a fee of DKK 1,850.00. If the inspection cannot subsequently be carried out so that we have 10 full working days for renovation cf. above, you will be charged rent for the days missing. 

Renovation

According to Section 11 of the lease agreement, the tenancy must be handed over in the same condition as it was when it was taken over. The condition of the tenancy will be assessed at the vacating inspection. At the vacating inspection, our inspector will inspect the tenancy together with you or your representative, and a vacating inspection report will then be prepared. If the tenancy is not handed over in the same condition as when you took over the tenancy, Balder will order renovation work from external companies. The vacating inspection report will specify which works, if any, must be performed at the tenant's expense. 

We recommend that you renovate the tenancy by using craftsmen specified by the inspector. 

 

Example of renovation

Below you will find a calculation example of what it will cost to renovate a tenancy of 98 m2 (net floor area for the entire apartment is 89 m2). 

The example assumes that a light sanding of the floor is required; the extent of the sanding required can only be definitively determined at the vacating inspection. In case of deep scratches and marks on the floor, it may be necessary to carry out a full sanding. 

The example assumes that all walls, ceilings, and woodwork must be painted and that a full cleaning of the entire tenancy must be carried out, including all drains and appliances etc. 

NOTE: Please note that this is just an example, and that the extent of the renovation may vary depending on the size and condition of the apartment. All tenancies are finally assessed at the vacating inspection. 

Work carried out Net area m2 m2 price Total

Painting walls

89 110.00 9790.00
Painting ceilings 89 60.00 5340.00
Painting woodwork 89 45.00 4005.00
Painting windows 89 40.00 3560.00
Fine sanding of floor 89 - bath = 83 75.00 6225.00
Cleaning 1 3000.00 3000.00
Window cleaning 1 750.00 750.00
In total     32,670.00


There may be additional costs related to vacating than the above. Examples of this include:

  •  Replacing halogen bulbs in kitchen and bath
  •  Scratches and nicks in cupboard doors and doors.
  •  Removal of left items, such as curtains, lamps etc.
  •  Defrosting of refrigerator/freezer
  •  Cleaning of appliances
  •  Descaling of fixtures, tiles, floors etc.
  •  Removal of stickers
  •  General failure of maintenance
  •  Smoking in the tenancy
  •  Damage to the floor so fine sanding is not sufficient 

 

If you wish to handle the renovation yourself

If you wish to handle all or part of the renovation, the work must be carried out in the correct craftsmanship condition before the vacating inspection. Below you can find information about cleaning, floor, and painting, which we require you to use if you want to renovate yourself. 

Cleaning:

The whole apartment must be cleaned. Cleaning includes the following: 

  • Vacuuming and washing the floor
  • Wiping surfaces
  • Wiping doors and sills
  • Cleaning built-in cabinets
  • Cleaning and descaling of bathroom (toilet, tiles, fixture, sink and shower)
  • Cleaning and descaling appliances (hob, oven, cooker hood, cooker hood filter, refridgerator/freezer, dishwasher, washer and dryer)
  • Drain cleaning
  • Cleaning windows inside and outside
  • Any room in the basement must be emptied
  • Any burnt-out bulbs must be replaced

 

Miscellaneous additional costs:

  • Removal of left curtains, slats and/or blinds 
  • Removal of any items left in the tenancy and room in the basement

 

If you live at Østerfælled, Stævnen, Hesteskoen, Elsehus, Fælledudsigten II, Fælledkanten, Lavetten, or Bastionen, the following must be used: 

Paint:

  • Walls and ceilings: Flügger Flutex 5 ncs 0500 (råhvid).
  • Woodwork: PP Mestermaling. GL Ral 9010. Gloss 35-40. 
    NOTE: If you live at Stævnen (Robert Jacobsens Vej 93-101), you may have black/blue window frames called: Ral 7016 and are in gloss 35-40. 

  • Kitchen and bath: PP Mestermaling. Ncs-0300. Gloss 25.

 

Floor:

  • The lacquer is called Aqua Seal smarthome from Berger Seidel. 
  • The floors must be sanded matte with special discs; otherwise, there will be no adhesion. The lacquer manufacturer does not guarantee adhesion; therefore, it is important that professionals carry out the work on these floors. 

 

If you live at Øresund Park, Skibbroen, Carlsbakken, Lerholmen, or Agerhusene, the following must be used: 

Paint:

  • Walls and ceilings: Beckers Scotte 5 s0500. 
  • Woodwork: Beckers Scotte 40 ral 9010.

  • Kitchen and bath: Beckers Scotte 20 s0500. 

 

Floor:

  • The lacquer is called Royal mat 2 component lacquer from Berger Seidel. 
  • The floors must be sanded matte with special discs; otherwise, there will be no adhesion. The lacquer manufacturer does not guarantee adhesion; therefore, it is important that professionals carry out the work on these floors. 

 

NOTE: In general, solid-and odour-blocking paints must be used; nicotine blocking if necessary. No textured paints may be used. 

 

Please note that you may face a payment claim if the renovation is defective or not carried out in the correct craftsmanship condition. 

 

Cleaning

The whole apartment must be cleaned, whether you renovate it or leave the renovation to us. Cleaning includes the following: 

  •  Vacuuming and washing the floor
  •  Wiping surfaces
  •  Wiping of doors and sills
  •  Cleaning built-in cabinets
  •  Cleaning and descaling of bathroom (toilet, tiles, fixture, sink, and shower)
  •  Cleaning and descaling appliances (hob, oven, cooker hood, cooker hood filter, refridgerator/freezer, dishwasher, washer and dryer)
  •  Drain cleaning
  •  Cleaning windows inside and outside
  •  Any room in the basement must be emptied
  •  Anyburnt-out bulbs must be replaced 

 

Miscellaneous additional costs:

  •  Removal of left behind curtains, slats and/or blinds
  •  Removal of any items left in the tenancy and room in the basement

If you have not cleaned the above, significant costs may be incurred.